Guangdong Technion - Israel Institute of Technology

Job Post – University Office Assistant

Position Title: University Office Assistant

Department: University Office

Report to: Director of University Office

Start Date: ASAP

Type of Position: Full-time

Number of Hiring: 1

Post Number: UO-2023018

Position Description                                                                      

The incumbent will be involved in a wide range of support activities inside University Office, including document processing, meeting arrangements, cross-department coordination, external affairs, etc. He/she will act as an important liaison between University Office and other departments and external organizations.

Duties and Responsibilities                                                                     

1. Responsible for helping prepare documents and letters. Assist in the circulation of official documents and coordinate with relevant departments in the follow-up work.

2. Responsible for collecting and reporting major information for the university. Assist in drawing up comprehensive work reports, work plans and other documents.

3. Assist in the preparation for major events and official reception of the university. Assist in the organization and coordination of various work meetings.

4.  Act as the liaison between the University Office and other departments and serve as a facilitator.

5.  Complete other tasks assigned by the line manager and Director of University Office.

Required Job Specifications                                                                

1. Required qualification / academic degree: degree from an internationally recognized university; master degree is preferred

2. Required experience: preferably relevant administration experience

Required Job Competencies                                                                

1.  Communication and interpersonal skills (English & Chinese): high

2.  Skills in official document writing: high

3.  Planning and organizing skills: high

4.  Microsoft Office skills: high

Application Information                                                                   

Please send your cover letter, English and Chinese CVs to hr@gtiit.edu.cn in the format of name + position. Only qualified candidates will be contacted.