Guangdong Technion - Israel Institute of Technology
Job Post – University Office Assistant
Position Title: University Office Assistant
Department: University Office
Report to: Director of University Office
Start Date: ASAP
Type of Position: Full-time
Number of Hiring: 1
Post Number: UO-2023018
Position Description
The incumbent will be involved in a wide range of support activities inside University Office, including document processing, meeting arrangements, cross-department coordination, external affairs, etc. He/she will act as an important liaison between University Office and other departments and external organizations.
Duties and Responsibilities
1. Responsible for helping prepare documents and letters. Assist in the circulation of official documents and coordinate with relevant departments in the follow-up work.
2. Responsible for collecting and reporting major information for the university. Assist in drawing up comprehensive work reports, work plans and other documents.
3. Assist in the preparation for major events and official reception of the university. Assist in the organization and coordination of various work meetings.
4. Act as the liaison between the University Office and other departments and serve as a facilitator.
5. Complete other tasks assigned by the line manager and Director of University Office.
Required Job Specifications
1. Required qualification / academic degree: degree from an internationally recognized university; master degree is preferred
2. Required experience: preferably relevant administration experience
Required Job Competencies
1. Communication and interpersonal skills (English & Chinese): high
2. Skills in official document writing: high
3. Planning and organizing skills: high
4. Microsoft Office skills: high
Application Information
Please send your cover letter, English and Chinese CVs to hr@gtiit.edu.cn in the format of name + position. Only qualified candidates will be contacted.
