Guangdong Technion-Israel Institute of Technology

Job Post – Operations Assistant

Position Title: Operations Assistant

Department: Operations Department

Report to: Accommodation Assistant Manager

Date: ASAP 

Type of Position: Full-time  

Number of Hiring: 1 

Duties and Responsibilities           

·         Manage office and workstation allocation and dynamic adjustment for faculty, researchers, graduate students and staff; coordinate office space planning and renovation to meet research and operational needs.

·         Establish an inventory of buildings in research and administrative areas and monitor the usage status of various spaces (offices, meeting rooms, public areas).

·         Be responsible for the reservation review and approve of the event venues such as Auditorium, Halls, and Creative Center; coordinate and resolve usage conflicts.

·         Coordinate with relevant departments and third-party companies to follow up on maintenance and renovation projects in the area under your charge.

·         Collect and analyze space usage data, handle user requests flexibly.

·         Timely renew and update the policies which related to the office.

·         Manage the entire life-cycle of campus smart cards, including application, production, issuance, and replacement, while verifying and granting access permissions, and maintaining regular audits of access lists to ensure security and accuracy.

·         Complete other assignments from the supervisor.                                    

Required Job Competencies                                                                  

·         Education：Bachelor's degree or above

·         Fluent Chinese and English, CET-6 or above;

·         Proficient in Microsoft Office (Excel, PPT, Word).

·         Cheerful personality, meticulous and responsible in work.

·         Strong customer service awareness, good communication and coordination skills, and willing to take on new tasks.

·         Ability to work in a bilingual and cross-cultural environment.

Application Information

Please send your English and Chinese CVs to hr.recruit@gtiit.edu.cn in the format of name + position. Only qualified candidates will be contacted.