Guangdong Technion-Israel Institute of Technology
Job Post – University Office Assistant
Position Title: University Office Assistant
Department: University Office
Report to: Director of University Office
Start Date: ASAP
Type of Position: Full-time
Number of Hiring: 1
Post Number: UO-2023007
Position Description
The incumbent will be involved in a wide range of support activities inside University Office, including meeting arrangements, archiving, helping with external affairs, etc. He/she will act as an important liaison between University Office and other departments and external organizations.
Duties and Responsibilities
Responsible for organizing and arranging regular management meetings, other work meetings, and taking meeting minutes.
Responsible for the stamping and archiving work of the University Office.
Responsible for providing logistic support for visitors and guests.
Assist the Director of University Office in external affairs, including liaison, preparation of invitation letters and guest reception, scheduling itineraries, collecting and organizing information, distributing documents in time, etc.
Act as the liaison between the University Office and other departments and serve as a facilitator.
Responsible for the translation, arrangement and record of relevant school documents, and conference interpretation.
Collect and distribute letters, newspaper, periodicals, and other mails for the University Office.
Complete other tasks assigned by the Director of University Office.
Required Job Specifications
Required qualification / academic degree: master degree from an internationally recognized university or above.
Required experience: preferably interpreting experience and relevant administration experience in higher educational institutions.
Required Job Competencies
Communication and interpersonal skills (English & Chinese): high
Skills in official document writing: high
Planning and organizing skills: high
Microsoft Office skills: high
Application Information
Please send your cover letter, English and Chinese CVs to hr@gtiit.edu.cn in the format of name + position. Only qualified candidates will be contacted.
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